Merchant Payment Services Agreement – General Terms and Conditions
These Merchant Payment Services Agreement - General Terms and Conditions ("Terms and Conditions") govern the relationships between KPAY MERCHANT SERVICE (SINGAPORE) Pte. Ltd. ("KPay", "we", "us" or "our") and the Merchant and its personal guarantor (together, "Merchant", "you" or "your") set out in the Merchant Payment Services Agreement (the "Merchant Payment Services Agreement") (each a “Party” and together the “Parties”) in relation to our provision of payment and other Services to you. KPay Merchant Service (Singapore) Pte. Ltd. is licensed by the Monetary Authority of Singapore as a major payment institution under the Payment Services Act 2019 to provide domestic money transfer services, cross-border money transfer services and merchant acquisition services. For the avoidance of doubt, the major payment institution licence is held by KPay Merchant Service (Singapore) Pte. Ltd. and not by any other KPay Group entity. All contracts between KPay and you shall be deemed to incorporate these Terms and Conditions save that the Merchant Payment Services Agreement may expressly modify or exclude one or more of these Terms and Conditions. By continuing to use the Services, you agree to be bound by these Terms and Conditions, the Merchant Payment Services Agreement, and the Payment Scheme Rules.
The following documents are also incorporated into these Terms and Conditions: (i) Merchant Payment Services Agreement; (ii) Privacy Policy; (iii) Schedule A, B, C and D. We may amend these Terms and Conditions from time to time. We will take reasonable steps to alert you of any updates to these Terms and Conditions. Any changes to these Terms and Conditions will be binding on you seven (7) days after the amendment is made (or, if a longer period is required by Applicable Law, such longer period). If you do not accept the changes to these Terms and Conditions, you must notify us and immediately cease using our Services. By continuing to use the Services, you shall be deemed to have consented to the changes. You may also request a copy of the latest Terms and Conditions from us. Failure to request or review these documents shall not invalidate your obligations hereunder.
- Definitions: Capitalised words used in these Terms and Conditions that are not otherwise defined have the meanings set out in Schedule A of these Terms and Conditions or the Merchant Payment Services Agreement.
- The Services: We provide a proprietary smart payment processing system, including online and offline services, which enables you to provide multi-channel third-party payment processing services from Payment Methods supported by us for the convenience of receiving payments from your customers. Where agreed between you and us, the Services may also include domestic money transfer services, cross-border money transfer services, merchant acquisition services and services ancillary to those payment services. Some of our Payment Methods are provided directly by us as a Payment Scheme Partner of the Payment Scheme Operators and other Payment Methods are provided by us via our Payment Scheme Partners. We also provide additional services ancillary and supplementary to the payment processing services we provide, which you have the option to utilize at additional cost. These Terms and Conditions apply to all the Services provided by us, whether provided directly or via our Payment Scheme Partners.
- Our obligations to you: We will use reasonable efforts to process your payment authorisations promptly, provided all necessary information for processing such payment is received by us. For the avoidance of doubt, we will not be responsible for any failure to process a payment authorisation that is not actually and completely received by us for any reasons, including but not limited to user error, equipment malfunction, technical issues, natural disasters, impediments, inaccurate or incomplete information, or any other factors outside our reasonable control. Without limiting the generality of the above, we shall not be responsible and shall not be liable for any of your losses if we are unable to complete a payment authorisation initiated by you because of the existence of any one or more of the following circumstances:
- the payment account does not contain sufficient funds to complete the payment, or the payment would exceed the credit limit applicable to the payment account;
- we did not receive from you full and accurate information or payment authorisation;
- circumstances beyond our control (including but not limited to natural disasters, internet service interruptions, malicious attack, accidents, or any other interference from an outside force) which prevents the proper transmission of your payment authorisation;
- existence of false or materially misleading statement or representation in connection with any payment authorisation;
- the bank or financial institution maintaining the payment account refuses or is unable to honor a payment request from us;
- failure of our Payment Scheme to honour a payment request from us;
- violation by you of any of the terms of this Agreement or any other agreements between us;
- submission by you of any payment authorisation which is a Prohibited Transaction, or which is believed by us, in our reasonable opinion, to be a Prohibited Transaction; or
- any other reasons arising from our reasonable risk assessment, our internal risk control policies, the Payment Scheme Rules or our compliance with Applicable Law.
- Term: Our Services shall be valid for the term set out in the Merchant Payment Services Agreement, and if no such term is set out in the Merchant Payment Services Agreement, or if neither you nor us notified the other about the termination of the Services, the Agreement shall remain in force. Service is considered activated once KPay has installed the terminal device or if the payment link is activated. If the Merchant does not renew the Agreement or if the Agreement is otherwise terminated, Merchant shall immediately cease the use of any terminal device or payment link, and the Device(s) shall be returned to KPay in good and working condition.
- Suspension and Limitation: We may suspend and/or limit our Services to you at any time either (i) in the event of an emergency or in order to provide resources to emergency and other essential services, (ii) at the request by a regulator of competent jurisdiction, (iii) at the request of our Payment Scheme, (iv) if we believe that you are engaged in a Prohibited Business or are using our Services in connection with a Prohibited Transaction, (v) you are in breach of this Agreement or the Payment Scheme Rules, (vi) for any reasons listed under Paragraph 6 below, or (vii) where we reasonably determine, based on our risk assessment, that suspension or limitation is necessary to address fraud, money laundering, terrorism financing, sanctions, credit, chargeback, security, operational or other material legal or regulatory risk. Suspension and/or limitation will remain in effect for a period deemed necessary by us to resolve the matters giving rise to such suspension and/or limitation, and we may require you to sign additional documents before lifting such suspension and/or limitation. Any suspension or limitation will be exercised subject to Applicable Law.
- Early termination: We may terminate your use of the Services and all our agreements with you if we believe the following circumstances have occurred or are likely to occur:
- if you are in breach of this Agreement or any other agreement with us and, if curable, you fail to cure the breach upon thirty (30) days' notice by us;
- upon thirty (30) days' notice from us for any reason whatsoever;
- upon being directed by our Payment Scheme for any reason whatsoever;
- upon being required by Applicable Law or any regulatory body of competent jurisdiction to do so;
- if you are the subject of any bankruptcy proceedings (in relation to an individual) or any winding up petition is presented against you (in relation to any corporate body);
- if we or Payment Scheme believe or have reason to believe that you are likely to cease business operations or encounter significant business difficulties;
- if we or our Payment Scheme suspect that you are engaged in any Prohibited Business or are using our Services in connection with any Prohibited Transactions or you engage in activities which are fraudulent, wrongful or in violation of the Payment Scheme Rules, or we reasonably believe that you are in any way involved in any fraudulent activity, money laundering, terrorism financing or other criminal activity or otherwise deemed warranting termination according to our internal risk control policies;
- if we or our Payment Scheme consider the percentage, number or amount of transactions submitted by you for authorisation to be fraudulent or suspicious, or the number of chargebacks in relation to your submitted transactions, to be excessive, or you owe us any amount from chargebacks, refunds or any other reasons;
- if you submit for payment authorisation, transactions on behalf of any third-party entity other than that agreed between us;
- if you fail to provide any information that we, pursuant to this Agreement, have requested from you, or fail to update us on any change of information;
- if you materially alter your website content without our prior written consent or changes your business or alters your business model during the term of this Agreement without our prior written consent;
- if there is a direct or indirect change of your control or any of your parent company, change to your or your parent company’s ultimate beneficiary owner or director ;
- if a Payment Scheme Partner terminates our arrangements for any reason so that we are no longer eligible to provide the Services to you;
- if any of the Payment Methods are provided via Payment Scheme Partners, the Payment Scheme Operators terminate their arrangements with our Payment Scheme Partners so that they are no longer eligible to provide the necessary services to us to enable us to provide the Services to you, or if we or a Payment Scheme Partner are de-registered, cease to be a member of a relevant Payment Scheme Operator, or cease to hold any licence, approval or authorisation required to provide the relevant Services;
- if we reasonably believe that your IT system's connection to our IT systems compromises the security or the integrity of our IT system;
- you fail to pass the due diligence under Paragraph 15;
- if we have any reason to believe that continuing to provide the Services to you would materially prejudice our legitimate business, legal, regulatory or risk interests;
- if at any time you have not used our Services for a rolling ninety (90) consecutive days; or
- if we cease to provide all or part of our Services, whether voluntarily or involuntarily.
In the circumstances set out in (iii) to (xvii) above, we shall be entitled to terminate our Agreement for you to use our Services immediately. In the circumstances set out in (xviii) to (xix) above, we shall endeavour to give reasonable notice of termination. If we exercise our rights to early termination (other than in relation to (xix) above, any fees paid by you (including but are not limited to annual fee and activation fee) will not be refunded. If we exercise our rights to early termination, you must promptly: (i) return to us all equipment supplied by us; and (ii) pay us all amounts owed by you under this Agreement. In addition, after the date of termination of this Agreement you may not use our names, trademarks or logos or any promotional materials we have provided.The termination of this Agreement will not affect any actual or contingent liabilities or claims of any Party hereto which accrue before this Agreement ends. Any provision of this Agreement that expressly or by implication is intended to come into or continue in force on or after termination of this Agreement, in particular Clause 23 (Personal Guarantee), Clause 28 (Intellectual Property Rights), Clause 32 (Data Security), Clause 35 (Indemnity) and Clause 37 (Limitation of Liability) shall remain in full force and effect. You will continue to bear total responsibility for all Chargebacks and fees resulting from payment transactions processed pursuant to this Agreement, all other amounts then due or which may thereafter become due under this Agreement, and breaches of Payment Scheme Rule and fines and penalties imposed by the Payment Scheme in connection with any such payment transactions, which are notified to KPay at any time after this Agreement has terminated. The Payment Schemes often maintain lists of Merchants who have had their contracts terminated for cause. If this Agreement is terminated for cause under this Clause 6, you acknowledge that we may be required to report to the Payment Scheme your business name and other information such as details of your Designated Bank Account, reasons for the termination for inclusion on such lists and you expressly agree and consent to such reporting. If this Agreement is terminated as a result of any act or omission caused by you, nothing in this Agreement shall limit our right to recover from you a sum equivalent to the Fees and Charges and any other amounts payable by you under this Agreement for the remainder term of this Agreement.
- Withholdings following suspension, limitation or termination: Upon suspension, limitation or termination for whatever reason, we and/or a Payment Scheme shall be entitled to withhold all outstanding credits due to you sitting in our or the Payment Scheme 's payment account for such period as is reasonably necessary to address any actual or reasonably anticipated chargebacks, fees, fines, penalties or other liabilities arising under this Agreement or the applicable Payment Scheme Rules, or until we are reasonably satisfied that all chargebacks and all fees and other charges due from you have been (or will be) satisfied in full, or that any situation giving rise to the suspension, limitation or termination has been resolved. Should suspension, limitation or termination be lifted, we shall deposit the money into your Singapore commercial bank account after relevant documents relating to release have been signed by you and/or your guarantor, if we so request. If there is no qualified bank account, we will keep the temporary deposit in KPay until a qualified commercial bank account is received. No interest shall accrue on any withheld amounts, and we shall not be liable for any loss, damage, or cost you may suffer or incur as a result of such withholding. Any amount withheld under this Paragraph 7 which constitutes Relevant Money will continue to be safeguarded and dealt with by KPay in accordance with section 23 of the Payment Services Act and the Payment Services Regulations. Nothing in this Paragraph authorises KPay to withdraw, apply or otherwise deal with Relevant Money in a manner that is not permitted by Applicable Law.
- Fees: Our fees and other charges for providing the Services are set out in the Merchant Payment Services Agreement or otherwise notified to you. We may vary our fees and charges at any time without prior notice. If we extend any discounts to you, such discounts may be varied or terminated in our absolute discretion. We reserve the right to charge administration fees at such rate as we shall determine from time to time and be reimbursed all charges levied by our Payment Scheme (including any dispute fees). Where currency conversion, dynamic currency conversion or any similar foreign exchange-related service applies to a Service or Transaction, we or the relevant Payment Partner will disclose, or make available for disclosure to the relevant customer, the applicable exchange rate, the manner in which the applicable exchange rate is determined, and any applicable fees or charges, in each case as required by Applicable Law, Payment Scheme Rules and/or the applicable terms and conditions of the relevant Payment Scheme Partner.
- Safeguarding of Relevant Money. To the extent that any money received by KPay from or on account of you constitutes Relevant Money, KPay will safeguard that Relevant Money in accordance with section 23 of the Payment Services Act and the Payment Services Regulations. KPay safeguards Relevant Money by depositing it into a trust account maintained with The Hongkong and Shanghai Banking Corporation Limited, Singapore branch (“Safeguarding Institution”), or such other safeguarding institution as KPay may notify you of in accordance with Applicable Law. The Relevant Money is held by KPay on your behalf in that trust account. Relevant Money received from or on account of you may be deposited together with and commingled with Relevant Money received from or on account of KPay's other customers. As funds in the trust account are commingled, individual amounts are not separately segregated within the trust account and the identification, allocation or recovery of amounts attributable to individual customers may be more complex or delayed in the event of a shortfall or insolvency. If the Safeguarding Institution becomes insolvent, access to or recovery of Relevant Money may be delayed and, depending on the circumstances of the insolvency and any shortfall in the trust account, you may not be able to recover the full amount due to you.
- Payments: You will be paid the gross amount of the payment transactions successfully executed through our Services less chargebacks, any amount due from you to us, our fees and other charges and other sums permitted by this Agreement and all fees (including but not limited to arbitration fees) charged by the Payment Scheme Operators on account of the processing of your transactions into your Designated Bank Account. If at any time the amount payable to you is insufficient to pay the outstanding due to us or if there is a net amount due from you to us, we shall be entitled to: (i) set off and deduct the outstanding amount in whole or in part from any payment due from us to you, and/or (ii) deduct the outstanding amount in whole or in part from subsequent credits to your Designated Bank Account(s), and/or (iii) claim from you the outstanding amount in whole or in part. Any deduction, set-off or application of amounts under this Paragraph is subject to KPay's obligations under Applicable Law in respect of Relevant Money.
Any amount paid or settled to you in error, in excess of the amount due, or which is or becomes repayable by you under this Agreement, Applicable Law or the Payment Scheme Rules shall be immediately due and payable to us, including after termination of this Agreement. We may recover that amount by deduction or set-off against any settlement funds, the Reserve Account or any other amount payable by us to you, or require you to pay that amount to us on demand.
- Settlement: The settlement timeline applicable to you will be set out in the Merchant Payment Services Agreement or otherwise agreed between you and KPay in writing. Such settlement timeline shall be subject to approval from our relevant Payment Scheme Partners. Subject to any delay due to technical issues, clearing/settlement policies of the Payment Scheme, delays arising from banks' clearing/settlement or other events beyond our reasonable control, we shall transfer each settlement fund to your Designated Bank Account as soon as practicable. We might charge you a settlement handling fee for each settlement, which might vary due to different Payment Scheme or banks, and the fee will be deducted when the settlement amount is credited. We reserve the right to conduct a risk assessment on you and adjust the settlement timetable accordingly at any time. For the avoidance of doubt, the timeframe for settlement is subject to our absolute discretion. You acknowledge and agree that any release of settlement funds (whether partial or full) by us to your Designated Bank Account shall be conditional upon your execution of a separate releasing of funds agreement (if applicable) in a form prescribed by us. We reserve the right to withhold all funds until such agreement is duly executed and delivered to us. For avoidance of doubt, failure to execute such agreement shall entitle us to indefinitely suspend settlements without liability.
- Delay in and withholding of settlements: From time to time, we may decide to withhold your settlements for such period as is reasonably necessary to address any actual or reasonably anticipated chargebacks, fees, fines, penalties or other liabilities arising under this Agreement or the applicable Payment Scheme Rules based on our internal risk control policies and our rights under these Terms and Conditions. In particular, we may be required by law or asked by our Payment Scheme, or regulatory authorities of competent jurisdiction (including but not limited to the Monetary Authority of Singapore (MAS), Singapore Customs, the Inland Revenue Authority of Singapore (IRAS) and Excise and GST Division and the Singapore Police Force (SPF)) to delay or withhold settlement of payments to our Merchants. We are bound to comply with these requests. We may be prohibited from disclosing to you the details of such requests. We shall not be responsible for any interest and loss caused to you by our compliance with our risk control policies or with such instructions.
If we suspend or limit your use of the Services pursuant to Paragraph 5 above or terminate your use of the Services pursuant to Paragraph 6 above, we may also delay or withhold settlements to you. We shall not be responsible for any interest or loss caused to you by our delay withholding. We have no obligation to release any delayed settlement to you prior to your signing of a release letter or other document as requested by us. Any amount withheld under this Paragraph which constitutes Relevant Money will continue to be safeguarded in accordance with Applicable Law. Nothing in this Paragraph authorises KPay to withdraw, apply or otherwise deal with Relevant Money in a manner inconsistent with section 23 of the Payment Services Act or the Payment Services Regulations.
- Reclaim of settlements: Even following the settlement of payments to you – subsequent to the events described under Paragraph 5, 6, 7 and 12 above -- we reserve the right to reclaim any settled amounts if mandated by law, or upon request by our Payment Scheme, or regulatory authorities of competent jurisdiction (including but not limited to the Monetary Authority of Singapore (MAS), Singapore Customs and Excise and GST Division and the Singapore Police Force (SPF));
- Non-confirmation of compliance: Payment by us to you from time to time shall not be deemed as acceptance by us that you have fulfilled or otherwise performed your obligations under this Agreement. All payments shall be without prejudice to any rights which we might have against you for breach of this Agreement.
- Due diligence: Before we provide Service to you and from time to time during our provision of Service to you, we may conduct additional due diligence checks on you, your directors, partners, ultimate beneficial owners and employees (as relevant), for example, to enable us to comply with Applicable Law, to determine your credit worthiness or to assist us to verify your identity and the identities of your owners, or at the requests of regulators (including but not limited to, the Monetary Authority of Singapore (MAS), Singapore Customs and Excise and GST Division and the Singapore Police Force (SPF) and other regulatory authorities or agencies), and Payment Scheme. You agree that we may make, directly or using a third party, any inquiries we believe are necessary to verify information you provide to us, including but not limited to checking commercial databases or credit reports. We may keep records of such customer due diligence checks in accordance with Applicable Law. You agree to provide reasonable assistance to us in our due diligence checks and to provide additional information and documents as reasonably requested by us in a timely manner. You acknowledge that we may conduct ongoing monitoring and screening and may request further information concerning you, your business, transactions, beneficial owners, directors, controllers, source of funds or source of wealth where reasonably required for compliance with Applicable Law or our risk management requirements. We may be prohibited by Applicable Law from informing you of the existence, nature or details of any review, investigation, report or disclosure made in connection with suspicious activity.
- Our commitments: We are committed to providing our Merchants with a high level of customer support and front-line maintenance service. Normally, we should be able to respond to our Merchants' emergency requests (through multiple channels including email, telephone, and instant communication software) within one (1) business day and provide relevant maintenance services as soon as possible. We support communication channels including letter, email, telephone and text messaging software, and our service time can be checked on the KPay website. Our normal business hours, contact details and available customer support channels are published on the KPay website and may be updated from time to time.
- Your obligations to us: By using the Services, you represent, warrant and undertake that:
- you will at all times comply with all applicable Payment Scheme Rules, including but not limited to those under Schedule B, as amended from time to time;
- you will take all reasonable efforts to ensure that all information supplied to us are accurate and complete and there are no omissions which may cast doubt on the accuracy of such information;
- you are 18 years or older and using your actual identity;
- on an ongoing basis, you will promptly provide us with the current address of each of your offices, all "doing business as" (DBA) names used by you, and a complete description of goods sold and services provided to your customers;
- if any of your annual returns or other corporate filings become overdue or any corporate information or document ceases to be accurate or current, you will update us for the latest information, and you understand the payment service will be affected or suspended if it is not updated in a timely manner and we have the right to charge an administrative fee which may be credited from your settlement funds;
- you are required to notify KPay of any changes in your information (including, but not limited to, address and contact information) within five (5) Business Days and submit or sign the relevant documents as required by KPay. You understand the Service will be affected or suspended if it is not updated in a timely manner and we have the right to charge an administrative fee which may be debited from your settlement funds. KPay will not be responsible for any loss, damage or expense caused by late notification or incorrect notification;
- you have the power and authority to enter into agreement with us for the provision of the Services without the approval of any other party;
- your use of the Services will not violate any laws, regulations or third-party arrangements applicable to you or upon which you are bound;
- you will notify us of any material changes to the information supplied by you to us for the purposes of our assessment of your right to use the Services;
- you will not use the Services with respect to any Prohibited Transactions or Prohibited Business;
- you will properly keep accurate information of Transaction Data and Merchant Data using the Services and deliver such information to us upon request for verification purposes or as required by us for us to comply with our obligations under Applicable Law and regulations;
- you will ensure that all equipment connected to the Services by you, or on your behalf, is technically compatible with the Services and that the equipment complies with and is used in accordance with all reasonable procedures notified by us and any Applicable Law;
- you shall not alter, interfere with, add to, modify, reverse engineer, or otherwise tamper with any of our hardware or software without our express prior approval;
- you are responsible for the content and security of any data or information which you send or receive using the Services;
- you shall obtain all consents or other authorisations required under Applicable Law to enable us, our Affiliates, contractors, and service providers to process personal data for the purposes of providing the Services and complying with Applicable Law;
- you authorise us to process your payments authorisations according to your instructions, these Terms and Conditions and the Payment Scheme Rules and in connection with this, you agree that we have the sole right and discretion to process payment through the Payment Scheme or other related operators and payment processing providers on any transactions submitted for processing;
- you will not refund transactions to a card or e-wallet which was not originally used to make such payment authorisations;
- you will allow our Payment Schemes to make enquiries about the use of the Services for settlement through their payment processing system and you will ensure that your equipment connected to the Services will not affect the security and integrity of the system of our Payment Scheme ;
- you will keep and produce to us the sales invoice, sales slips and delivery note to your customers in case we (or our Payment Scheme) request such information for verification purposes in dealing with suspicious transactions, chargebacks and disputes, such documents shall be kept for at least five years;
- you will provide all reasonable assistance in any fraud investigation involving your customers, your account or your use of the Services;
- you will co-operate with us, and the Payment Scheme in respect of any issues arising out of a breach or potential breach of security in relation to the holding of confidential data;
- no one other than you has any claim in respect of any transactions submitted for authorisation except as consented in writing by us;
- you will not attempt to effect any payment authorisation through the Services if you reasonably believe that (1) there are suspicious circumstances surrounding the transaction, (2) the proposed transaction may constitute a breach of this Agreement or the Payment Scheme Rules, or (3) the use of the Services may violate any laws or regulations applicable to us, you or to our Payment Scheme;
- you must (1) prominently and unequivocally inform your customer of your identity at all points of interaction, so that the customer readily distinguish you from any other third party, such as your supplier of products or services, (2) ensure that your website (i) prominently displays your name, (ii) prominently identifies your name as displayed on the website as both you and as the name that will appear on the statement of the customer,(iii) display your name and information as prominently as any other information depicted on the website, other than the images of the products or the services being offered, in accordance with the Payment Scheme Rules;
- you will (1) conduct your business consistent with your ordinary course of the business, past practices and market standard, (2) not conduct your business under any name (trade name or otherwise) other than as stated in the Agreement, (3) not change your registered office and/or business address as stated in Merchant Payment Service Agreement without our prior written consent, (4) promptly notify us if you are likely to cease business operations or encounter significant business difficulties, (5) promptly notify us if there is any change to your or your parent company’s director, shareholder or ultimate beneficial owner;
- you must notify KPay in writing at least 3 months before the expiry date of any lease related to your business premises and submit a copy of the new lease. Failure to do so may result in KPay withholding your settlement or implementing other risk control measures;
- If you are in the pre-payment industry, you are required to provide your valid lease when applying for the Services. If the remaining term of the lease is less than three months, you need to provide a proof of renewal of the lease;
- you will not (1) undertake transactions for anything other than the genuine purchase of the goods and/or services that you supply, (2) impose any minimum or maximum transaction values, (3) discriminate against the use of Payment Methods in any way, (4) split a transaction into two or more transactions, (5) make payment authorisations relating to goods and/or services which fall outside the description of your business as provided to us in the Merchant Payment Services Agreement and from time to time, (6) make payment authorisation for processing of transactions which was not undertaken directly between you and your customers, (7) make payment authorisation for the purposes of giving your customers cash unless you have specifically received our prior written consent, which consent we can only give if we get approval from the Payment Scheme, (8) submit payment authorisation for transactions which you know or ought to have known is illegal, (9) under any circumstances, accept money from a card or e-wallet holder in connection with processing a refund to the card or e-wallet holder's account, (10) allow use of our payment terminal by a party or for a purpose other than those registered with us, or use our payment terminal at a location other than the address you have registered with us, (11) accept any payment transaction using any payment card issued in your name, related to your Designated Bank Account, or held by any of your partners, directors or other officers, or by the spouse or any member of the immediate family or household of any such person, (12) submit any payment authorisation in respect of goods or services before the relevant goods have been dispatched to, or the relevant services have been rendered to, the customer, unless otherwise permitted by the applicable Payment Scheme Rules, or (13) fail to submit any payment authorisation within the period required by the applicable Payment Scheme Rules;
- you agree to additional terms of offline payment services under Schedule D; and
- if, based on our risk assessment subject to our absolute discretion, you are assessed as high-risk, you may be required to submit transaction receipt and other documents as requested by us on a regular basis for verification. Late submission and insufficient submission will entitle us to delay or withhold your settlements, and implement other risk control measures.
- Our additional rights: Notwithstanding anything in this Agreement:
- we reserve the right to remove any Payment Method at any time without prior notice;
- we may adjust your maximum amount of each payment authorisation at any time without prior notice;
- while we strive to always make our Services available, you acknowledge that your access and the use of our Services offered may be suspended for the duration of any planned, unanticipated, or unscheduled downtime or unavailability of any portion or all the Services for any reason including but not limited to system failures and technical interruptions. We have the absolute right, without any liability to you, to suspend your access to our Service at any time, for all scheduled and unscheduled downtime for the purpose of periodic maintenance or otherwise;
- we reserve the right to charge you dispute fees levied by Payment Scheme;
- if you have a total transaction volume of less than S$200 in thirty (30) consecutive days or less than ten (10) successful transaction records every thirty (30) consecutive days (both days inclusive) after the Services are started, we reserve the right to charge an administrative fee, which will be deducted from the activation fee and the fees paid (including but not limited to annual fee and activation fee) will not be refunded;
- if you have no successful transaction records for ninety (90) consecutive days (both days inclusive) after the Services are started, we reserve the right on early termination and suspension, and the fees paid (including but not limited to annual fee and activation fee) will not be refunded;
- we may use, for the purposes of fulfilling our obligations to our Payment Scheme, any information, whether confidential or otherwise, regarding you that we may, from time to time, request within seven (7) days of us making that request of you;
- we may, and, where required by Applicable Law, will, report or disclose information to MAS or any other competent governmental, regulatory or law-enforcement authority where required by Applicable Law or where we reasonably consider such reporting or disclosure necessary in connection with suspected unlawful or suspicious activity. We may make such disclosure without prior notice to you where notice is prohibited or restricted by Applicable Law;
- we reserve the right to hold payment from you for the amount owed to us by another Merchant which is under the same control as you, should we believe that the other Merchant violates our risk control policy, provided that no Relevant Money belonging to you will be withdrawn, applied or set off against another Merchant's liability except to the extent permitted by Applicable Law;
- we may disclose your information to third parties to enforce your payment obligations to us under these Terms and Conditions, the Merchant Payment Services Agreement, and the Payment Scheme Rules, or otherwise required by law or competent authorities; and
- we reserve the right to engage third parties to collect any outstanding debts from you. For the purpose of debt collection, some of your information, including, but not limited to, contact information, financial information and other information that KPay deems necessary, may be disclosed to the designated third party and you agree to such disclosure;
- we reserve the right to work with or stop working with and add to or remove from our Service any Payment Scheme Partner and Payment Scheme Operator with or without given prior notice to you; and
- we may require you to promptly make any changes to your payment card acceptance policies, procedures, website, systems or business practices that we, a Payment Scheme Partner or a Payment Scheme Operator deem necessary or appropriate to ensure compliance with the Payment Scheme Rules governing the use of Scheme Marks.
- Compliance with Payment Scheme Rules and rights of Payment Scheme:
- You will comply with and conduct your transactions in accordance with all applicable Payment Scheme Rules and regulations, as amended from time to time. If there is any inconsistency between any provision of this Agreement and the Payment Scheme’s Rules and regulations, the Payment Scheme’s Rules and regulations shall take precedence to the extent permitted by Applicable Law. Applicable Law shall prevail in the event of any conflict.
- Failure to comply with the Payment Scheme’s Rules and regulations may result in you being terminated for cause and listed on various Payment Scheme's and industry databases, including the Terminated Merchant File ("TMF") and the Merchant Alert to Control High Risk Merchants file ("MATCH"). You will be responsible for paying all Payment Scheme Operators' fines, fees, penalties and all other assessments or indebtedness levied by Payment Scheme to us which are attributable to your transactions.
- A Payment Scheme may at any time, immediately and without advance notice, prohibit you from using any of the Scheme Marks for any reason.
- A Payment Scheme has the right to enforce any provision of the Payment Scheme Rules and to prohibit you from engaging in any conduct the Payment Scheme deems could injure or could create a risk of injury to the Payment Scheme, including injury to reputation, or that could adversely affect the integrity of a Payment Scheme‘s interchange system, a Payment Scheme's Confidential Information, or both.
- You will not take any action that could interfere with or prevent the exercise of the right set out in this Paragraph 19 by the Payment Scheme.
- Some of the Payment Scheme Rules apply directly to you. Examples of the Payment Scheme Rules which might apply to you can be found in Schedule B. Schedule B is an non-exhaustive list, you are required to comply with all Payment Scheme Rules that apply to you.
- Designated Bank Account: You shall designate one or more bank account(s) in your name with a Singapore commercial bank for the purposes of payments by us into your accounts in providing the Services (the "Designated Bank Account").
Where we permit you to use the Services before providing an eligible Designated Bank Account, you shall reimburse us for all reasonable losses, costs, expenses and third-party charges directly arising from your failure to provide such account within the period specified in the Merchant Payment Services Agreement.
- Reserve Account: At any time, we may, upon notice to you and subject to our sole discretion, establish or require the establishment of a reserve account set up by you or at our own bank account (the "Reserve Account") to secure the performance of your obligations to us. A Reserve Account may be funded through any or all of the following:
- direct payment by you by depositing funds in the Reserve Account at our request; or
- proceeds of transactions processed through our Services. We may deduct from the Reserve Account any amount owed to us under these Terms and Conditions. Any funds in a Reserve Account may be held until the expiration of any potentially applicable chargeback rights in respect of transactions submitted through our Services, which holding period may extend beyond termination of the Agreement. No interest will be paid on funds held in any Reserve Account.
- A Reserve Account is separate from any trust account maintained by KPay for the safeguarding of Relevant Money under section 23 of the Payment Services Act. Nothing in this Paragraph authorises KPay to transfer, withdraw or apply Relevant Money from a safeguarding trust account except to the extent permitted by Applicable Law. A Reserve Account is not a deposit account and KPay does not accept deposits from you.
- General right to withhold settlement funds: In addition to any other rights or remedies we may have against you, you acknowledge that we and the Payment Scheme Partners reserve the right to retain or withhold settlement of any sums due to us or to you if (i) you fail to comply with the terms of this Agreement, (ii) your breach of this Agreement results in a breach of any agreement between us and a Payment Scheme Partner or otherwise results in us not being able to fulfill our obligations to the Payment Scheme Operators, or (iii) one or more of the early termination events set out in Paragraphs 6 has occurred. Any exercise of our rights under this Paragraph is subject to our obligations under Applicable Law in respect of Relevant Money.
- Personal Guarantee:
- The Merchant's Authorised Signor(s), which has the meaning given by the Merchant Payment Services Agreement, who is/are the undersigned in this Agreement hereby irrevocably and unconditionally guarantee(s) to KPay, and its successors and assigns, the full, prompt, and complete performance of Merchant and all Merchant’s obligations under this Agreement, including but not limited to all monetary obligations arising out of Merchant's performance or non-performance under this Agreement, whether arising before or after termination of this Agreement. The change of the Merchant’s director or ultimate beneficial owner will not exempt Authorized Signor(s) from the guarantee.
- The personal guarantee(s) shall not be discharged or otherwise affected by any waiver, indulgence, compromise, settlement, extension of credit, or variation of terms of this Agreement.
- From time to time depending on our assessment of your creditworthiness, we may require you to procure a guarantor acceptable to us to guarantee your obligations to us under these Terms and Conditions and any other agreements between us. Any such guarantee shall be in a separate form and shall last for such period as we shall decide but shall terminate upon the termination of our relationship and the settlement of all outstanding claims between us. You shall notify us immediately if there is any change to the personal guarantor. Before you and your new personal guarantor sign an agreement to change the personal guarantee, the previous personal guarantee will continue to be binding. We have the right to ask for additional persons to sign the personal guarantee before we continue providing Services to you.
- We shall not be required to give any guarantor notice of our acceptance of the personal guarantee or of any non-payment or non-performance by the Merchant, except to the extent required by Applicable Law.
- Returned items/chargebacks: If any one or more of the following situation occurs:
- a customer disputes any transactions or payments for any transactions, irrespective of the nature or manner of such disputes or whether such dispute was raised reasonably;
- a proper authorisation of the relevant transaction was not obtained;
- the code number generated by an authorisation or other details do not correspond with our record of the relevant code or details;
- the relevant customer, our Payment Scheme, whether under the relevant Payment Scheme‘s Rules or otherwise has indicated the intention to deny or has denied liability for whatever reasons (regardless of whether you have observed this Agreement or obtained the necessary authorisation);
- a customer's transaction is charged back for any reason by the Payment Scheme;
- there has been a breach by you of any term of this Agreement;
- we have any reason to believe a transaction previously submitted hereunder is a Prohibited Transaction or is otherwise in connection with a Prohibited Business;
- we receive a chargeback application from the Payment Scheme; or
- any other event or circumstance whereby a payment authorisation may be rejected or withheld,
the amount of such transaction may be charged back to you. Such amount and associated costs and fees will be deducted by Payment Scheme, banks or other institutions, to which we are obligated to comply with and have no right to refuse or object to such deduction. You hereby authorize us to deduct such amount, together with any associated costs or fees, from any payment due to you or from the Reserve Account for payment to the Payment Scheme, banks or other institution the charged back amount and any associated costs or fees. If the above sum is uncollectable by us from you through the above method, or upon demand by us, you shall pay us the outstanding amount of the chargeback as well as any costs or fees we incur in recovering such amounts from you (the "Outstanding Amount"). Your obligation and liability to pay us the Outstanding Amount shall remain unaffected regardless of any dispute, claim or legal action between you and the customer or the termination of the Agreement.
If a person (individual or entity) or a group of persons (individual or entity) who, directly or indirectly, holds or is beneficially entitled to 100% of the issued share or equity interest of two or more Merchants, these Merchants would be Associated Merchant. You hereby authorize us to collect from you any Outstanding Amount that your Associated Merchant owes us, using methods available to us under this Paragraph 24 as if you owed us such Outstanding Amount under this Paragraph 24, provided that Relevant Money belonging to you will not be withdrawn or applied to satisfy an Associated Merchant's liability except to the extent permitted by Applicable Law.
You shall not hold us liable for any loss or damage to you that may arise in respect of us enforcing our rights under this Paragraph 24.
- Cancellation of Payment Transactions: You may apply for cancellation for any payment transaction. You shall first provide documentary evidence to our satisfaction in support of such application and sign a declaration with us in the content and format to our satisfaction. If any payment transaction is accepted for cancellation, we may first deduct the refunded amount from any settlement funds, your Reserve Account or any other amount payable by us to you and then refund the amount to the consumer's account directly. We may also set-off the refunded amount together with the administrative fees (if applicable) against the settlement to you. If we are unable to deduct any amount from you, we will request you to pay us the refunded amount first before we may cancel any payment transaction. The transaction fee from the original transaction will not be returned in case of a refund.
- Pre-authorization: Certain qualified Merchants may request a pre-authorisation of an estimated transaction amount and instruct the relevant Payment Scheme to place a temporary hold on the customer’s account for such an amount. We will not initiate settlement until you finalise the transaction by submitting a completion request. Whether you qualify for this function is at our sole discretion.
If you do not submit a completion request to the pre-authorization, the pre-authorization will expire. Once a pre-authorisation expires, the hold on the customer’s funds will automatically lapse, and such amount will not be settled to you. The duration of the hold is determined solely by the Payment Scheme Rules, which we have no control over. We disclaim all liabilities from expired pre-authorisations.
You may cancel a pre-authorisation only if permitted by the Payment Scheme. KPay reserves the right to reject such cancellation and charge a cancellation fee for each pre-authorisation cancellation. This fee may be debited from your settlement funds. We disclaim all liabilities arising from cancelling or failing to cancel pre-authorisations.
- Scheme Marks: All rights, titles and interests in and to the intellectual property associated with the Scheme Marks are the exclusive property of the Payment Scheme. You shall not contest the ownership of the Scheme Marks for any reason. You shall use the Scheme Marks only in such manner as is permitted by the Payment Scheme Rules.
- Intellectual Property Rights: All rights, titles and interests in and to the intellectual property associated with the provision of the Services (other than the Scheme Marks) shall be the property of us or our licensors. In using the Services, you do not acquire any right whatsoever in the intellectual property generated from the Services, including any Transaction Data or Merchant Data compiled by us or our Payment Scheme Partners.
- Interruption to Services: Due to the nature of communication network, access to the Services may be occasionally suspended or restricted to allow for repairs, maintenance, or the introduction of new features, functions, or services. We will not be liable for any circumstances that may affect the normal operation of our systems and network including:
- malicious hacker attack or computer virus attack or in activation beyond our reasonable control;
- equipment being materially disabled, destroyed, paralyzed or being unable to operate normally due to circumstances outside our reasonable control including due to hacking, denial of services attack, our systems being subject to ransomware attack or our systems being subject to malicious interference by outside parties;
- systems interruption or breakdown, temporary suspension or discontinuation of our service as required by law or regulatory authority of competent jurisdictions; or
- interruption to our business due to changes in laws and regulations such that we are unable to continue providing the Services or otherwise cooperating with you.
- Confidentiality: You shall keep secret any Confidential Information acquired by you in using the Services. Confidential Information shall only be disclosed by you if required by law or by a regulatory authority of competent jurisdiction. Confidential Information may be disclosed by you to any of your employees or service providers on a "need to know" basis and upon your undertaking to procure them to keep such Confidential Information secret as if they were a party to this undertaking.
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- Marketing: From time to time, we collect data of our Merchants and other users in connection with the provision of our Services. Such data will be collected in compliance with Applicable Law, rules, regulations and licensing requirements. We may use your data to provide you with direct marketing content or to improve our Services, including sending you notices and/or updates about gifts, discounts, privileged offers, benefits and promotions related to the Services as well as other products and/or services offered by us and our affiliates. Such marketing may be provided through direct mail, email, phone call or message. From time to time, we and our affiliates may prepare marketing materials and provide information to publications concerning the identity of our Merchants. You hereby authorise us and our affiliates to disclose your name and logo for these limited purposes. You acknowledge that these Terms and Conditions incorporate KPay’s Privacy Policy. By executing the Agreement and using the Service, you expressly consent to the terms of the Privacy Policy. It is your obligation to review the Privacy Policy periodically and ensure compliance. Consent to the processing of the data in the above manner can be withdrawn and enquiry can be made at any time in writing to our customer service (via email to:cs@kpay-group.com). The enquiry will be handled not more than fourteen (14) business days from the receipt.
- Data Security:
- Compliance. You are required to comply with all security procedures that we and our Payment Schemes require and notify you from time to time before completing any transaction.
- Retention/Storage of Transaction Data. If you keep any Transaction Data, you shall retain such Transaction Data in the strictest confidence and in a secure environment where it can only be accessed by authorised members of staff, and to ensure that any such details stored electronically are fully protected, correct, complete, not lost or damaged and can be reconstituted, in a complete and easily readable form. You will take all reasonable precautions to ensure that information of the card/wallet holder is not disclosed to any person other than us or our Payment Scheme or misused by any person, unless otherwise required by any Applicable Law or by the Payment Scheme Rules.
- Retention of Transaction Records for Retrievals and Chargebacks. You must retain in a secure place legible copies of all transaction records and receipts, terminal tally rolls, invoices or equivalent documents relating to each transaction. For the purpose of compliance with the Payment Scheme Rules in relation to chargebacks, all the above mentioned documents must be kept in a safe, secure and confidential manner for five years from the date of the relevant transaction (or, if applicable, in the case of recurring transactions, five years from the date of the last transaction forming part of the recurring transaction).
- CVV2/CVC2 data. You must not retain or store magnetic stripe or CVV2/CVC2 data after authorisation for a transaction has been received.
- Loss or corruption of Transaction Data. We will not in any circumstances be liable in respect of the face value of any Transaction Data, or (other than if due to our negligence) the costs of reconstituting such data, or for any other loss or damage arising on any loss or corruption of Transaction Data.
- If any loss or damage to the physical medium containing any Transaction Data occurs and is agreed, or shown to be due to our negligence, we will reimburse you the replacement value of the lost or damaged medium.
- If any loss or corruption of Transaction Data of whatever nature arises as a result of an act or omission by you or any agent or sub-contractor engaged by you, then you shall be liable under this Paragraph 32.
- PCI DSS: If you retain, store or transmit any Transaction Data, you must accept and be bound by PCI Data Storage and Security requirements as set out in Schedule C and updated by PCI at time to time.
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- Disclaimer of warranties of fitness: The Services are provided on an "as is" basis without warranty of any kind, either expressed or implied, including but not limited to, the implied warranties of Merchantability and fitness for a particular purpose. We do not warrant that the Services are error-free, or that use of the Services will always be available or uninterrupted.
- Indemnity: You will indemnify us against any proceedings, damages, penalties, or any other liabilities whatsoever suffered by us arising from or in relation to:
- Any breach by you of this Agreement, these Terms and Conditions;
- Any negligent acts or omissions by you in using the Services;
- Any claims made by your customers against us directly or indirectly;
- Any direct, indirect, or consequential losses, including but not limited to loss of goodwill, that we may incur as a result of your business misconduct; and
- Your failure to supply us with accurate and complete information.
The Merchant commits to operating KPay's Services, keeping and using the provided equipment(s) (the “Device”) in strict accordance with all technical specification, operation instructions and environmental conditions as set out in the applicable documentation. In case of unnatural wear and tear or loss, the Merchant shall pay compensation for SGD 280 per Device. Exposure of the Device to extreme conditions (e.g., excessive heat, moisture, or corrosive elements) and other unauthorized use will result in liability for actual damages beyond standard compensation.
- Exclusions: We shall take reasonable measures to ensure that we have selected Payment Scheme Partners of repute. Save as set out herein, we shall not be responsible for any failure of our Services arising from the failure of services from our Payment Scheme Partners. We are not responsible for your obligations to your customers and your dealings with them. You are solely responsible for, and we expressly disclaim all liability for, your compliance with Applicable Law and obligations related to your provision of the goods or services to your customers.
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- Limitation of our liabilities:
- Nothing in the Terms limits or excludes: (a) in relation to each Party, its liability for: death or personal injury caused by its negligence; fraud or fraudulent misrepresentation; any other act or omission, liability for which may not be limited under Applicable Law; (b) and in relation to the Merchant, its liability for: any sums properly due and payable to KPay under the Terms; a breach by the Merchant of Applicable Law; and liability arising under any indemnity given by the Merchant.
- Subject to Paragraph 37(i), KPay and its Affiliates shall have no Liability in respect of: (a) any incidental, punitive, indirect, special or consequential losses suffered or incurred by the Merchant; (b) any loss of profits; loss of business opportunities or bargain; loss of revenue; loss of anticipated profits; loss of or corruption of data or loss associated with the same; loss of operation time or loss connected with or arising from business interruption; loss of anticipated savings; and/or damage to goodwill or any other damage to reputation, (in each case, arising as a direct or indirect result of the applicable claim); (c) any loss outside of the direct control of KPay and/or any of its Affiliates that arises from the negligence, fraud or wilful misconduct or the insolvency of any third-party correspondent bank, liquidity provider, or other financial institution who is part of the payment network used to provide the Services; (d) the non-execution, or defective execution, of transactions or instructions arises out of any incorrect information provided by Merchant or the Merchant’s failure or delay in providing us with the information we require in accordance with the Terms and Conditions; and (e) any error, mistake or non-performance arising from the payee/beneficiary bank if the payee/beneficiary bank fails to process the payment correctly.
- Subject to Paragraph 37(i), if we are found by a court of competent jurisdiction to be liable to you for whatsoever reason (whether in contract, tort or otherwise), our liability shall be limited to the lower of (a) S$350 and (b) the total fees actually received by us from you for the provision of the Services in the last three (3) calendar months preceding the date upon which the claim arose.
- Subject to Paragraph 37(i), damages alone may not be an adequate remedy for breach and accordingly either Party will be entitled to seek the remedies of injunction, specific performance or other equitable relief for any threatened or actual breach.
- Non-interest bearing: You agree that any interest earned on Relevant Money held on your behalf in a safeguarding trust account will not accrue or be payable to you and may be retained by KPay. You will not otherwise be entitled to interest on any amount withheld or subject to delayed settlement under this Agreement, to the extent permitted by Applicable Law.
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- General Provisions:
- Disputes. The Parties agree that they will attempt to settle any dispute arising out of or relating to this Agreement through good faith negotiations in the spirit of mutual cooperation between representatives of each Party with authority to resolve the dispute.
- Publicity. In no event will either Party publicly disparage the other Party.
- Time of Essence. Time is of the essence of this Agreement.
- Assignment.
- This Agreement will be binding upon the Parties and their heirs, successors and permitted assigns. We may assign this Agreement to any directly or indirectly affiliated company. We may also assign or delegate certain rights and responsibilities under this Agreement to independent contractors or other third parties. However, you are not permitted to assign your rights under this Agreement, or any obligations therein without our prior written approval. Any attempt to so assign shall be null and void.
- We may transfer, sell or otherwise assign any of our rights under this Agreement without your approval and without prior notice to you.
- If we assign any of our rights under this Agreement, we may disclose information about you and the individuals who are your principals to anyone to whom we assign or may assign such rights.
- Third Party Rights: Nothing in this Agreement is intended to nor will confer on any person any benefit or any right to enforce any term which such person would not have but for the Contracts (Rights of Third Parties) Act 2001 of Singapore.
- Waiver. Any waiver by us of any of the provisions of this Agreement must be made expressly and in writing and will not constitute a waiver of any other provision (whether similar or not), or a continuing waiver of that particular provision unless expressly provided by us in writing.
- Severability. If any term or provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall not be affected. The Parties agree to replace any invalid provision with a valid one that most closely reflects the original intent.
- Notices. All notices and any other communication required or permitted by this Agreement shall be in writing and shall be deemed validly given upon receipt if sent to the applicable Party by electronic mail at the address set out in the Merchant Payment Services Agreement or such other electronic mail address as each Party may designate to the other by notice hereunder. For the guarantors, the address provided in the annual return to ACRA is the delivery address, including but not limited to the delivery of notices, documents, and other communications.
- English Language. This Agreement shall be written and executed in, and all other communications under or in connection with this Agreement shall be in the English language. Any translation into any other language shall not be an official version thereof, and in the event of any conflict in interpretation between the English version and such translation, the English version shall prevail.
- Governing Law; Jurisdiction; Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of Singapore, without regard to conflicts of law provisions. The Parties hereby agree to submit to the exclusive jurisdiction of the courts of Singapore for any action or proceeding arising out of or in any way relating to this Agreement.
- Entire Agreement. This Merchant Payment Services Agreement and these Terms and Conditions, together with (a) the related schedules to these Terms and Conditions, and (b) any amendments to the Agreement or these Terms and Conditions that are made in accordance with these Terms and Conditions or otherwise permitted by the Merchant Payment Service Agreement, constitutes the entire agreement between the Parties and supersedes all prior oral or written representations, conditions, warranties, understandings, proposals or agreements related to the subject matter of the Agreement and these Terms and Conditions.
- No Third-Party Beneficiary. This Agreement does not and is not intended to confer any rights or remedies upon any person other than the Parties.
- Further Assurances. You agree to promptly execute and deliver all further documents, provide all other information, and do all acts and things as we determine from time to time are reasonably necessary or appropriate to give effect to the provisions and intent of this Agreement.
- Relationship of Parties. It is understood and agreed that the relationship of the Parties is that of independent parties contracting for services and nothing herein contained may be construed as constituting a partnership, joint venture or agency between us and you.
- Force Majeure. Neither Party will be liable for any loss or damage or for any delay or failure in performance due to acts beyond the control of such Party whether or not such acts could reasonably be anticipated (including acts of God, legislative, judicial or regulatory acts of any government, court or regulatory authority, acts of any of our subcontractors or any third party providers of goods or services to us, labour disruptions, blackouts, embargoes), except that non-payment of amounts due under the Merchant Payment Service Agreement or these Terms and Conditions will not be excused by this provision.
- Counterparts. The Merchant Payment Service Agreement may be executed and delivered in counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument.
- Electronic Execution; Authority; Delivery. The Parties agree that electronic signatures will have the same legal effect as original (i.e. ink) signatures and that delivery of an executed signature page to the Merchant Payment Service Agreement by any Party by electronic transmission or other comparable means will have the same legal effect as delivery of a manually executed copy of the Merchant Payment Service Agreement by such Party and an electronic, scanned, facsimile, or duplicate copy of any signatures will be deemed an original and may be used as evidence of execution. You hereby confirm that authorized signatories of the Merchant Payment Service Agreement are entitled to use Electronic Signatures to execute Electronic Contracts with us. Also, these authorized signatories have the ongoing authority to act on behalf of you. You shall notify us in writing at least 14 business days before any change of their authority. You hereby acknowledge that, without such notification, these signatories retain ostensible authority to bind you legally when executing any contracts with us, even if they lack actual authority, whether express or implied.
- Explicit Acknowledgment. You expressly acknowledge that you have received, read, understood, and agreed to be bound by these Terms and Conditions, including all schedules and referenced policies. You further warrant that you have had the opportunity to seek independent legal advice prior to entering into these Terms and Conditions.
- Non-Reliance. You confirm that you have not relied on any representation, assurance, or statement outside of these Terms and Conditions. All pre-contractual discussions, materials, or proposals are expressly superseded by these Terms and Conditions.
Schedule A: Definitions
Unless otherwise defined in the Merchant Payment Service Agreement, these Terms and Conditions, or unless the context otherwise requires, the following terms and phrases have the following meanings:
- "Agreement" means collectively, the Merchant Payment Service Agreement and these Terms and Conditions;
- "Applicable Law" means all laws, statutes, regulations, rules, orders, notices, guidelines and regulatory requirements applicable from time to time to this Agreement, the Services, or any payment transaction under this Agreement, including, without limitation, the Payment Services Act, the Personal Data Protection Act 2012, the Corruption, Drug Trafficking and Other Serious Crimes (Confiscation of Benefits) Act 1992, the Terrorism (Suppression of Financing) Act 2002, the Financial Services and Markets Act 2022, the Prevention of Corruption Act 1960, and any applicable laws, regulations, notices, directions or requirements relating to anti-money laundering, countering the financing of terrorism, sanctions, proliferation financing, anti-bribery or anti-corruption, in each case as amended, supplemented, re-enacted or replaced from time to time.
- “Business Day” means a day other than a Saturday, Sunday or public holiday in Singapore on which banks are generally open for business in Singapore. Any reference to time shall be to Singapore time.
- "Confidential Information" means any information, including but not limited to discoveries, ideas, inventions, concepts, know-how (whether patentable or not), research, development, designs, specifications, drawings, models, samples, flow charts, data, computer programs, disks, diskettes, tapes, algorithms, software programs, marketing information, user names, user information (including, without limitation, customers' personal data), technical, financial, marketing, tax or business information, intellectual property rights, patent applications, product information, and trade secrets, in any form, including, but not limited to oral, written, graphic or electronic forms, which (a) the disclosing party identifies as confidential or (b) is not generally available to the public and, by its nature, the receiving party should reasonably understand that the disclosing party desires to protect such information against unrestricted disclosure or use.
- “Designated Bank Account” means the Singapore commercial bank account under the name of the Merchant which is used to receive settlement from KPay, which is registered on the Agreement and approved by KPay.
- "Merchant" means the party who will engage KPay to provide the Services (as defined under Paragraph 2) pursuant to this Agreement.
- "Merchant Data" means data provided by our Merchants from time to time including data generated or compiled from such data.
- "Payment Method" means a way of payment settlement that we provide as part of our Services, such as through credit, debit cards and e-wallets.
- "Payment Scheme" means collectively, the Payment Scheme Partner and Payment Scheme Operator.
- "Payment Scheme Partner" means an entity that is authorised by a Payment Scheme Operator to use the Payment Scheme Operator's Payment Method to accept payment transactions and route such transactions to the Payment Scheme Operator. We may also be a Payment Scheme Partner for some of the Payment Methods.
- "Payment Scheme Operator" means the provider of a Payment Method such as, but not limited to, Alipay, American Express, Diners Club, Mastercard, Visa and WeChatPay.
- "Payment Scheme Rules" means the rules, regulations and guidelines of the Payment Scheme Partners or Payment Scheme Operators, as applicable, for using the Payment Methods supported by us.
- "Payment Scheme's Confidential Information” means a Payment Scheme's information identified or reasonably understood to be confidential or proprietary, and protected under the Payment Scheme's Rules.
- “Payment Services Act” means the Payment Services Act 2019 (No. 2 of 2019), the Payment Services Regulations 2019 and, to the extent applicable to a Party or the Services, all notices, directions, codes and guidelines issued by the Monetary Authority of Singapore under or in connection with them, including MAS Notice PSN01 on Prevention of Money Laundering and Countering the Financing of Terrorism – Specified Payment Services and its accompanying Guidelines, PSN03 on Reporting of Suspicious Activities and Incidents of Fraud, PSN04 on Submission of Regulatory Returns, PSN07 on Conduct, PSN08 on Disclosures and Communications, and PS-G01 Guidelines on Licensing for Payment Service Providers, in each case, as may be amended, supplemented, or replaced from time to time.
- "Prohibited Business" means any business involving the following: pornography; promotion of hate, violence, racial or other forms of intolerance or discrimination; the financial exploitation of a crime; infringement of patent, trademark, trade secret, copyright or other intellectual property right of another person or entity; support of fraudulent or illegal transactions such as investment scams and fraudulent "high-yield investment programmes"; gambling; drugs and drug paraphernalia; firearms (real or fake), ammunitions, armaments prohibited weapons, explosives and their respective parts and accessories; military or police items; toxic and dangerous chemicals; hacking, malware, ransomware and other computer crime related matters; embezzlement; handling of stolen goods; handling of counterfeit goods and counterfeit money; payments for the purpose of bribery or corruption; trading of bank account or bank card; archeological artifacts; human organs; surrogacy services; protected animals and plants; smuggled goods, animals/plants with dangerous pests and other pests and their products; illegal pharmaceutical products or other products from epidemic area that can impede the health of human beings and animals from diseases; and any other businesses deemed prohibited in Singapore or pursuant to Payment Scheme Rules.
- "Prohibited Transactions" means any transaction made by a Merchant which involves a Prohibited Business or otherwise in violation of any Applicable Law and regulations or Payment Scheme Rules.
- "Relevant Money" has the meaning given to ‘relevant money’ in section 23(14) of the Payment Services Act 2019.
- "Scheme Mark" means the names, logos, service marks, trademarks, trade names, taglines or any other proprietary designations belonging to any Payment Scheme.
- "Transaction Data" means data generated from all payment transactions processed by using our Services (including but not limited to amounts, date and time, nature of goods and services sold and other details recorded in transactions via terminal devices, online payment gateways, payment applications or QR codes).
- "Services" has the definition set out under Paragraph 2.
Schedule B: Payment Scheme Rules
When using a Payment Method provided by a Payment Scheme, you must comply with all applicable rules of the Payment Method applicable to you, as a Merchant. These rules are deemed to form part of the Agreement between you and us and shall be read in conjunction with the Agreement.
To the extent that there is a clear inconsistency between the rules of a Payment Method relating to you, as a Merchant, and the Agreement, the rules of the Payment Method shall prevail but only in connection with the particular Payment Method used by you. You should familiarise yourself with the applicable requirements of each Payment Method before using such Payment Method.
Each Payment Scheme may change the applicable rules of its Payment Method at its discretion. While we will take reasonable care to keep the information on this page current, we assume no responsibility that any information on this page has not been amended, superseded or supplemented. You are responsible to periodically review the rules of the Payment Scheme as published by them from time to time and not rely solely on this page.
The Payment Scheme Rules outlined in this Schedule B are provided for your convenience and do not represent an exhaustive list of all obligations you may be subject to. You bear the exclusive responsibility to acquaint yourself with and adhere to all applicable requirements.
Please also inform us immediately by cs@kpay-group.com if you find any of the rules set out on this page is out of date.
- Alipay
- Mastercard
- VISA
- WeChat Pay
- Fiserv: In addition, you agree to the following terms in respect of payment transactions processed through Fiserv:
- you will not submit for payment, any Transaction you know or ought to have known is illegal;
- we will not accept from you, any Transaction we deem to be illegal;
- on an ongoing basis, you must promptly provide us with the current address of each of your offices, all “doing business as” (DBA) names used by you, and a complete description of goods sold and services provided to your customers;
- the Payment Scheme Operators may at any time, immediately and without advance notice, prohibit you from using any of the Scheme Marks for any reason;
- the Payment Scheme Operators have the right to enforce any provision of the Payment Scheme Rules and to prohibit you and/or your payment facilitator from engaging in any conduct the Payment Scheme Operators deem could injure or could create a risk of injury to the Payment Scheme Operators, including injury to reputation, or that could adversely affect the integrity of the Payment Scheme’s interchange system, the Payment Scheme’ Confidential Information as defined in the Payment Scheme Rules, or both;
- you will not take any action that could interfere with or prevent the exercise of this right by the Payment Scheme Operators;
- that we can provide to Fiserv, and you agree that Fiserv may use, for the purposes of fulfilling Fiserv’s obligations in connection with the Services or as otherwise required by Fiserv, any information, whether confidential or otherwise, regarding you that Fiserv may, from time to time, request within seven (7) days of Fiserv making that request to us;
- you shall co-operate with us and Fiserv in respect of any issues arising out of a breach or potential breach of security in relation to the holding of confidential data;
- you shall comply with PCI, and the Payment Scheme Operators require you to comply with PCI, and enable Fiserv to carry out an audit of your systems in accordance with the provisions of Schedule C(e) and to ensure your compliance with the requirements under Schedule C;
- if any account maintained by us for safeguarding settlement funds payable to you is established as a trust account for the purposes of section 23(2)(c) of the Payment Services Act 2019 of Singapore, we may withdraw funds from that account to pay any sums due to Fiserv in accordance with the Payment Scheme Rules or our agreement with Fiserv, including to settle chargebacks and fund any reserve required by Fiserv in connection with payment transactions processed for you, or otherwise as required by Fiserv, to the extent that the withdrawal is permitted under section 23 of the Payment Services Act and regulation 16 of the Payment Services Regulations. This acknowledgement and agreement constitutes your instruction to us to make those withdrawals at any time without prior notice to you. For the avoidance of doubt, nothing in this paragraph authorises KPay, Fiserv or you to withdraw or apply Relevant Money contrary to Applicable Law;
- your right to process payment transactions through Fiserv will automatically terminate if (1) a Payment Scheme Operator de-registers us as a payment facilitator or equivalent; (2) Fiserv ceases to be a member of the relevant Payment Scheme Operator; or (3) Fiserv ceases to hold any licence required to use a Scheme Mark accepted by you;
- you will not accept any payment transaction using any payment card issued in our name, related to any bank account nominated by us for settlement, or held by any partner, director or other officer of ours, or by the spouse or any member of the immediate family or household of any such person; and
- you will comply with all Applicable Law.
Schedule C: PCI Data Storage and Security Requirements Schedule
- PCI compliance validation is focused on, among other things, your equipment where Transaction Data is retained, stored or transmitted. If you retain, store or transmit any Transaction Data, you must comply with these PCI data storage and security requirements.
- If you store Transaction Data, you must inform us the extent to which you store Transaction Data. For the purposes of complying with the PCI, you acknowledge that we may provide this information to our Payment Scheme Partners.
- You agree to comply and maintain compliance, and must ensure that any agents or contractors engaged by you, who can store, process or transmit data, comply and maintain compliance with PCI, Visa "Account Information Security Programme" and the MasterCard "Site Data Protection Programme" and any other similar program as stipulated by the Payment Scheme Operators and any changes to those programmes and standards which may occur from time to time and you will notify us immediately if any data breach may occur or is likely to occur.
- You acknowledge and agree that:
- it is a requirement of the Payment Scheme Operators that you, your agents and contractors comply with PCI at all times;
- any failure of you, your agents and contractors to comply with PCI may lead to fines being raised by the Payment Scheme Operators; and
- any fines which we may receive as a result of your non-compliance with this Paragraph and the Payment Scheme Rules for PCI shall be passed to you and you shall be wholly liable to pay such fines.
- You shall ensure that you comply with the requirements of this Schedule. We or our Payment Scheme may request details of the security systems applied by you or may carry out an inspection or audit of your systems, including any relevant computer systems. In the event that we or our Payment Scheme wish to carry out an inspection, we will give advance notice to you specifying the date and nature of the inspection.
- To achieve and maintain compliance with PCI, you will provide us with a nominated point of contact responsible for liaising with you regarding progress in achieving and maintaining compliance with PCI.
- If you believe that you will be unable to meet any of the requirements as set out in this Schedule, you will immediately notify us as soon as reasonably practicable and if we so elect, we will work with you and will procure our Payment Scheme Partners to liaise with the Payment Scheme Operators as reasonably necessary to try to extend the deadline for you to comply with PCI.
- Details of PCI and compliance requirements can be accessed via the following website at http://www.pcisecuritystandards.org or such other website which we notify you of from time to time. We will provide you with details of such data standards, and the programmes, on written request.
- You must treat all documentation provided to you relating to PCI as confidential and keep it secure and not disclose it except where necessary for the performance of this Agreement. You shall use your best endeavours to ensure that your employees and agents will maintain strictest confidence with respect thereto and not divulge or communicate to any third-party such information except on a "need to know" basis and then only to such person who has agreed to be bound by the duty of confidentiality in a like manner as your obligation set out herein.
Schedule D: Terms of Offline Payment Services
- The Merchant agrees that the timeframe for settlement of this Agreement is as specified in the Merchant Payment Services Agreement. For the avoidance of doubt, this settlement timeframe is subject to Paragraphs 7, 10 and 11.
- Unless otherwise agreed by KPay, the Merchants will only use KPay POS terminal device(s) (“Device(s)”) in its registered place of business only.
- The Merchant commits to operate KPay's services by complying with all the operating instructions provided by KPay, and properly keep and use the provided equipment(s). If it is unnatural wear and tear or lost, Merchant shall make compensation for SGD 280 per Device.
- Suspension of offline payment service is the retrieval of the Device.
- Payment service will be started once KPay has installed the terminal Device.
- If the merchant does not renew the Agreement, KPay will contact the merchant within three (3) working days of receiving the written notification to retrieve the terminal Device(s).
- KPay reserves the right to charge the merchant a maintenance fee of SGD 280 if POS terminal Device(s) is found to be damaged or not operating properly.
- Any rebate of the activation fee in respect of a Device shall be subject to the eligibility criteria and conditions set out in the Merchant Payment Services Agreement.
- If the Merchant is unable to provide the transaction records, invoices, receipts, delivery evidence or other supporting documents requested by us, the acquirer or a Payment Scheme in connection with a retrieval request, chargeback or dispute, the relevant Card Transaction may be charged back and the relevant amount may be deducted from any payment due to the Merchant or from the Reserve Account (as defined in Paragraph 21).
In case of doubt or discrepancy in English and translated version, the English version shall prevail.
Last updated: 27 October 2026